Reservations for the Barbara E. Forker Building

The Forker Building is managed and scheduled by

the Department of Kinesiology.

Instructions for making reservations:

1. If you are a student or student organization and need a space for a rehearsal, practice, or meeting please follow the directions below.

Go to on-line reservation system and check availability - Click Here

One day to 14 days in advance

Use On-Line Reservation system to schedule space - follow on screen directions

More than two weeks in advance

3. If you need a space for an event that will include any of the following please complete BOTH the Forker Reservation Request form at the bottom of this page (submit to rsrvforker@iastate.edu) AND the Event Approval Form (submit to the Memorial Union Event Management Office).

a. food is sold and/or served
b. participants in the event are not ISU students or staff/faculty
c. special arrangements need to be made for parking, crowd control, etc.

4. Organizations must request any equipment needed for the proposed reservation, such as chairs, tables, or sport equipment. The department has available 100 folding chairs, 6 six-foot tables, 6 ten-foot tables, and volleyball and badminton nets and standards. We do not perform any set up or take down of tables, chairs, or equipment.

The building includes the following spaces that may be reserved:

Room Type	Location	Uses
Gymnasium	175 Forker Building	2 Basketball Courts/3 Volleyball Courts/8 Badminton Courts
Gymnasium	184 Forker Building	1 Basketball Court/3 Volleyball Courts
Pool	221 Forker Building	6 Lane 25 Yard Pool - Depth 3 - 8 feet
Martial Arts**	E202 Forker Building	For martial arts instruction, training, and competition
Dance Studio 1	196 Forker Building	Large hardwood floor studio with bleacher seating
Dance Studio 2	198 Forker Building	Smaller hardwood floor studio with no seating
Dance Studio 3	213 Forker Building	Hardwood floor studio with no seating
Tennis Courts	South of Forker	8 Lighted Tennis Courts
Classroom*	279 Forker Building	60 movable desks

*Other classrooms in the Forker Building may also available,
**Special permission required (please allow extra time for approval)

 

Building Use Rules and Regulations

Users

Forker classrooms, dance studios, gyms, tennis courts and pool are intended for use by ISU faculty, staff, and students for recreational, educational, or cultural meetings and activities. If available, they may be used by off-campus groups for a fee (see rates below).

Clean-up Charges

There is no charge for the use of Forker Building spaces for ISU faculty, staff, or students for most activities. However, groups who do not clean up completely after their activity will be charged a $90 clean-up fee. All spaces must be returned to their original condition and free of all trash. Trash cans must be emptied and all furniture and equipment returned to their location at the conclusion of the activity.

If large groups of people will be using the facilities for extended periods of time or any time food is being sold or served, a mandatory $90 clean-up fee will be charged. The fee will cover hallway and room cleaning, cleaning and restocking of bathrooms, and activities associated with getting the facility ready for the next weekend activity or class day. Groups are expected to assist with clean-up by dumping garbage cans during the day as needed and putting away all equipment.

All groups using Forker and serving or selling food MUST indicate this on the reservation request form. Permission to serve or sell food requires additional permission (Event Approval Form) from the Event Management Office in the Memorial Union and Risk Management. Either may contact your group for additional information prior to approving the request.. Failure to obtain permission from either group will void the facility reservation.

Boards used for martial arts activities. other building materials, paint or chemicals may not be thrown into the dumpster. Please consult with the Forker Building Coordinator for proper disposal of these materials. (515-294-8718)

Pool Reservations

All individuals or groups using the pool will be charged a fee for a lifeguard using an hourly rate of $10 per hour. The Department of Kinesiology will hire and schedule the lifeguards for your activity. The pool will not be available to any groups not adhering to this policy. A minimum 14 day notice must be given for pool reservations

Building Hours

Forker facilities are available for use during the normal scheduled hours of Monday-Friday 8 am - 5 pm and from 5 pm - 10 pm weekdays during normal academic semesters. Other times must be prearranged and require 14 days advance notice.

Food and Beverages

No gum, food or drink is allowed in any gyms, dance studios, or classrooms during events.

Groups serving food or beverages must provide their own equipment (coffee pots, coolers, etc.) and supplies (napkins, cups, etc.). Please avoid using red/purple beverages due to the problems with staining floors and carpets. Groups will be charged for damage caused by spills.

Groups serving food or beverages must allow time for the ISU Event and Risk Management Offices to approve the food and beverage distribution plans. If food or beverage usage is indicated on your reservation request form, your form will be routed to the Event Management and Risk Management Offices for approval.

Decorations

All decorations to be used in Forker Building spaces must be approved by Forker Building staff.

Other

Smoking is prohibited in all Forker spaces and within 25 feet or any building entrance. Alcoholic beverages may not be sold or consumed in any Forker Building spaces.

Reservation Priorities

Priority use of Forker Building spaces is as indicated below.

1. Academic classes and backup spaces for academic classes
2. Department of Kinesiology clubs, groups, and classes
3. Athletic department activities
4. Campus groups and organizations
5. Groups without university affiliation

Large special events, such as Iowa Games, Iowa Special Olympics, and others will take precedence over most other activities.

The Department of Kinesiology reserves the right to cancel or relocate a scheduled activity with 48 hours notice if unforseen circumstances warrant.

Forker Building Rental Charges

Clean Up Charges

Organizations hosting large scale events that meet any of the following will be charged a clean-up fee equivalent to 2 hours of custodial time, $90.

1. Large numbers of spectators
2. Food or drink on premises either brought in by spectators and/or sold
3. Events lasting 8 or more hours

Groups are required to remove garbage and take down and put away all equipment, tables, chairs, etc. that were used during the activity.  Failure to assist in returning the building to normal conditions will result in additional clean-up charges. Event Rental Charges Charges for Forker Building spaces are determined based upon the user group’s affiliation, duration of rental, and spaces rented. Department of Kinesiology Student Organizations No rental charge for any spaces (May require clean-up charges) University affiliated groups If no fees are charged groups pay share of supervision costs ($5 to $12/ hour) Non-university groups Fee structure is based upon both time and space used. Below is the currenthourly charge for the spaces in Forker that can be reserved.

Forker Room	Cost
175 Forker – Large Gym	$80/hour
184 Forker – Small Gym	$60/hour
196 Forker – Large Dance Studio	$50/hour
198 Forker -  Dance Studio	$40/hour
202E Forker – Martial Arts Room	$60/hour
213 Forker - Dance Studio	$40/hour
279 Forker – Seminar room	$40/hour

Event Set-Up

Forker staff will not be responsible for any set up or take down activities. All groups will be provided access to tables, chairs, and equipment needed for an event, however groups must do the work themselves. Please request time in your reservation for set up and take down activities.

 

FACILITY OR EQUIPMENT DAMAGE:

The true cost of repair or replacement of damaged facility spaces or equipment plus a 3% administrative fee will be billed to users.

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TO REQUEST A RESERVATION PLEASE DOWNLOAD, COMPLETE, AND RETURN THE FORKER BUILDING RESERVATION FORM.

AS A PDF FILE

AS A WORD DOCUMENT

Please mail or deliver form to Reservations, 235 Forker Building, ISU, Ames, 50011.
or
FAX to 515-294-8740
or
Email to rsrvforker@iastate.edu

QUESTIONS?? Please email questions about reservations to rsrvforker@iastate.edu.